Phase One of the data governance implementation process at Dartmouth focuses on establishing the basic structures within business units around which data governance practices are aligned. Recognizing that units may be involved with multiple data systems, units that are stewards of core source system institutional data are the focus of Phase One because that is the locus of control for data-related decisions and practices.
Units will engage in the following activities:
1. Identify the positions and charge individuals who serve in these data governance roles:
- Subject Area Data Stewards have responsibility for the management of institutional data in a given source system, and have authority to grant access to data for their functional area, generally associate deans, associate vice presidents, or directors.
- Subject Area Data Custodians are responsible for day-to-day operational data collection and management, generally managers of data systems or senior data analysts within business units.
- Data Users have been granted access to institutional data to perform assigned duties or functions at the College.
2. Create documentation accessible within the college:
- Identify data systems stewarded by relevant units and how the data within them are classified per the DISC policy
- Identify principles and criteria by which individuals within the college are granted access to data
- Identify principles and criteria by which individuals within the college are denied access to data
- Identify process and timeline for receiving and responding to access requests
- Develop draft training materials that provide an orientation to data governance basics: glossary; principles; developing practices, etc.
The Data Governance Steering Committee will:
- Meet periodically to review results of Phase One, and subsequent Phases
- Settle questions pertaining to Data Governance initiative at Dartmouth